Why document?

To maintain continuity in event operations for as long as possible, particularly considering the increasing frequency of extreme weather events and external threats, it is essential to implement adjustments to the continuity planning processes. A critical aspect of this is preparedness, which encompasses a proper documentation throughout the phases of planning, operations, debriefing, and in the event of a crisis. Documentation is not only crucial for potential legal and insurance-related reviews of damage incidents, but also serves as the foundation for the further development of security planning processes and the training of on-site personnel. In this panel discussion, we will explore the significance of preparedness in the planning and execution of large-scale events, the specific role documentation plays, the areas in which documentation is applied, and why documentation is indispensable.